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Cottage Health System Establishes System-Wide eSignature Program

Business Wire, Nov 17, 2009

Now Automates over 130,000 Electronic Signatures Annually

ST. LOUIS — Cottage Health System of California has leveraged forms automation and
electronic signature technology from FormFast, Inc. to fully automate
their patient registration and admission procedures. Deployed across the
health system for over a year, the solution integrates with each
hospitals patient information systems, eliminating the inefficiencies
of managing pre-printed paper forms and the associated costs of
paper shredding physically storing paper medical records in accordance with regulations.

The solution in place at Cottage Health System automatically generates
documents that need signatures and walks users through the signing
process. Once the documents are electronically signed, FormFast marries
the signature to the document creating a legally signed electronic
document. It then sends the document to an Electronic Medical Record
(EMR) and archiving system.

We chose to implement the program so that we could easily collect
signatures by using the electronic clipboard in all of our admission
agreements to include: emergency room, ambulatory care, and the entire
admissions process. Our facilities generate on average over 130,000
signed admission documents per year. We are now considering extending
eSignature to our radiology and other outpatient facilities that dont
currently have a full admitting staff on site, stated Mr. Sam
Galvez, System Support Analyst for Cottage Health System.

FormFast’s eSig module, a component of the FormFast forms automation
solution, provides a flexible software solution supporting a wide
variety of electronic signature capture options to meet the needs of any
environment.

Benefits of the solution include:

• Eliminate paper consent forms
• Replacing manual scanning with electronic forms
• Integrate electronic documents with EMR systems
• Improve patient experience

Types of eSignature Hardware:

Electronic Clipboard

A digitizing clipboard that enables the patient to keep a paper copy of
the document while the hospital retains the electronic original.

Signature Pad

A display similar to many retail signature capture devices.

Writable Screens

A stylus-enabled monitor that allows patients to see the electronic
document while they are signing on the screen.

About FormFast

Since 1992, FormFast has been passionate about delivering high-value
document automation and management systems to healthcare providers